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學生請假說明(師長.單位人員.行政主管Q&A)

壹、提醒事項

I. Notes:

一、106年1222106學年度第1學期學生事務會議修訂通過「學生請假辦法」自本(107)學年度第1學期起施行。本辦法公告於「生活輔導組>法規」,
網址:http://www.cc.ncku.edu.tw/rule/content.php?sn=248

1. The National Cheng Kung University Regulations for Student Leave of Absence, revised and approved by the Student Affairs Council in the first semester of the 2017-18 academic year on December 22, 2017 shall take effect from the beginning of the first semester of the 2018-19 academic year. These regulations are publicized on the webpage of the Student Assistance Division at http://www.cc.ncku.edu.tw/rule/content.php?sn=248 .

 

「學生請假系統」置於「成大首頁>成功入口」網址:http://i.ncku.edu.tw/

The Student Leave Application Online System is available at http://i.ncku.edu.tw/ .

二、學生請假應登入「學生請假系統」提出申請,並依相關規定辦理,除不可抗力因素外,不再受理紙本請假單之申請。

2. Students must log into the Student Leave Application Online System to apply for leave according to relevant regulations. Written applications will not be processed except unforeseen contingencies beyond the control of the applicant.

三、除病假外,學生請假事先提出申請。重病或臨時發生緊急、重大不可抗拒之變故,應於請假日最後一天次日起算五天內(含假日),至「學生請假系統」提出申請。

3. Applications for leave of absence, except the application for sick leave, should be submitted for approval in advance of the leave. In case of severe illness, emergency, or unforeseen contingencies, students will be allowed to complete an application for leave on the Student Leave Application Online System within 5 days from the last day of the leave (holidays included).

四、學期中暑假期間,學生因參與校外學習活動期間不在校內,同時活動期間並無任何課程時,無須登入學生請假系統提出申請,為完善您個人的學習紀錄,請逕至 「數位學習歷程檔e-Portfolio >登錄校外學習紀錄」,網址 : http://eportfolio.ncku.edu.tw/index2/index.php

4. During a semester or summer break, students who leave NCKU to participate in extramural learning activities with no courses scheduled at NCKU during the leave are not required to log into the Student Leave Application Online System to apply for leave. However, they are advised to go to the website of e-Portfolio at http://eportfolio.ncku.edu.tw/index2/index.php to update your record of learning activities.

五、「學生請假系統」提供本校全體師生請假程序之便利性,有關「准假權責」之准假程序,請同學務必與師長保持聯繫,並且留意審核時程,以避免逾期未完成請假程序而受到退件

5. The Student Leave Application Online System is established as a student leave application platform convenient to be operated by NCKU faculty members and students. Applicants must keep their instructors and the offices concerned of approval procedures to complete their applications within the designated deadline.

六、請本校全體師生、系所院及行政單位主管、同仁,於登入「學生請假系統」申請假單、審核假單時,可於「相關說明文件」項下,詳閱「假單簽核流程說明-學生請假流程圖」「學生請假辦法」「公假說明」「非公假說明」,以利學生請假、師長及單位主管准假之流程順利,共同維護學生權益。

6. All NCKU members who log into the Student Leave Application Online System to process student leave applications are advised to read Related Instructions” including Student Leave Application Flowchart, National Cheng Kung University Regulations for Student Leave of Absence, Instructions for Official Leave, and Instructions for non-official Leave, in order to facilitate their operation and secure the rights and interests of students.

 

貳、Q&A 師長、行政單位(人員及主管)

II. Q&A (Instructors, Staffers of Administrative Units and Chief Administrators)

Q1學生於請假系統申請假單後,是否會通知師長、行政單位(人員及主管)有學生

    假單待審核?

Will the parties concerned (course instructors, the advisor, department chair, institute or program director, administrative staffers, or chief administrators) be informed of a student leave application submitted online?

A

(一) 當學生於請假系統提出假單申請時,應填寫、勾選相關請假假別、請假期間、請假課程等等各項資料。

(二)請假系統依學生請假辦法規定之「准假權責」判讀學生假單送出資料,分送並email通知各師長或行政單位(人員及主管)有假單待審核。

1. Yes. Students must complete the designated application form in terms of type of leave, duration of leave, courses and other related items.

2. The system will decide authority of approval based on the information and notify the parties concerned by email of an application pending approval.

 

Q2如師長兼任導師、系主任(所長或學位學程主任)或行政單位主管時,如何審核假單?准假程序如何?

If an instructor doubles as the advisor or department chair (institute or program director), what should the instructor do to approve a leave application? What are the approval procedures?

A

(一)請依「准假權責」規定之准假程序,於請假系統「假單審核」依序點選各別兼任身分審核假單。

(二)准假程序:

(1)「非公假申請」

   A請假三天以內:學生勾選請假課程(科目)à系統分送並email通知授課老師、導師有假單待審核。

 B、請假四天以上:學生勾選請假課程(科目)à系統分送並email通知授課老師、導師、系主任(所長或學位學程主任)有假單待審核。

(2)「公假申請」學生勾選「權責單位名稱」之准假單位à系統分送並email通知系主任(所長或學位學程主任),或因公派遣學生出任公務之行政單位(人員及主管)有假單待審核。

 

1. The instructor should select each position in order of approval authority under the link of Application Approval to complete approval procedures.

2. Approval procedures:

  (1) Non-official leave:

    A: Less than three days: The applicant selects coursesàThe system sends emails to inform course instructors and the advisor of an application pending approval

    B: More than three days: The applicant selects coursesàThe system sends emails to inform course instructors, the advisor, and the department chair (institute or program director) of an application pending approval

  (2) Official leave:

The applicant selects approval authority under the link of Unit of Authority àThe system sends emails to inform the department chair (institute or program director), or the responsible staffer or chief administrator of an application pending approval.

 

Q3於審核學生請假單時,除單筆審核外,還有其他選項可處理?

While we are allowed to select a single data row in the approval process, are there any other options available?   

A

(一)有。

(二)除單筆審核外,可於系統「假單審核」>「全選」或「取消全選」學生請假單號之審核。

1. Yes.

2. Besides selecting a single item, you are allowed to select all items or select no items to facilitate the approval process, as follows: Application Approvalà”Select All” or “Undo Select All”.

 

Q4於審核學生請假單時,如對學生請假單有不同意准假時,應如何處理?

If I decide to disapprove a leave application in the approval process, what should I do?

A如師長、行政單位主管對學生請假單不同意准假時,可單筆選擇學生請假單退件,請填寫退件理由,以利學生知悉。

   You can select to disapprove an application as a single item and specify your reasons for the rejection. The applicant will be informed of the reasons.

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